ZOOM HOST INSTRUCTIONS TO DEAL WITH ZOOM BOMBERS

NOTE: I personally do not support passwords for the following reason1. Pung a password on a meeng is like locking the door to the clubhouse, and a newcomercould have a link to the meeng, but not the password, and he could get frustrated and go backout and drink.2.Publishing the password on the AA website defeats the purpose of a password3.If Zoom sooner or later requires a password, ne we use it and publish the heck out it, but usingit as a security feature…no. Suggeson for the password: “AAMEETING”.Locking the meengLocking the meeng should be a last resort performed by the HOST. Not to say there are occasions forit, but I have hosted meengs where people as late as 30 minutes join, and maybe that is the earliestthey could get there. ½ hour meeng is beer than none, when drinking or not drinking becomes anissue.With all this said, the HOST of the zoom meeng needs to take responsibility for the ZOOM BOMBERS.It is a responsibility not to be taken lightly. ZOOM is not at fault here; any conferencing soware wouldhave these vulnerabilies. AA as a plaorm, does invite this kind of acvity, because we are open, andrightly so, must be.First o, if you are the HOST of the meeng, and you try to “run” the meeng at the same me, you willnot be able to eecvely monitor the meeng. It is best pracce to turn the running of the meengover to a 2

nd

 person, which will allow you to be a parcipant in the meeng, but also monitor themeeng at the same me. Having the distracon of running the meeng with all the responsibility ofthe host is not eecve at all.In the last week I have been using a feature of ZOOM called “The Waing Room”. This is a feature, thatwhen a person gets into the meeng, they are placed in the “Waing Room” unl they are allowed intothe meeng by the HOST. Realize the Waing Room is not the “ulmate” soluon to ZOOM BOMBERS.It is, however, a way of telling the HOST someone new is joining the meeng. Which allows you toinially monitor them when they come in. For example, I had one guy join the meeng, and he had aBAG over his head…ummm…if that is not a clue to kick the person out of the meeng, nothing will helpyou! Also, I had one guy who was darkened out in the camera view, I requested he show himself, andhe did not, so I ejected him also.Inially when I started the meengs, prior to the beginning of the meeng I found using the waingroom was silly. When people come into the meeng prior to the start of the meeng, you can monitor

them casually. It is when the meeng starts that the challenge begins. That is why starng the “waingroom” immediately aer the meeng starts is a beer opon.

Below are instrucons to enable the “Waing Room”.

1. Please note the “Security” icon on your ZOOM toolbar. If you are not the HOST, you will not seethis.2.Note the 3 features:a.Lock Meeng – this will prevent anyone new from joiningb.Enable Waing Room – Once enabled and checked new parcipants will be placed in thewaing room unl the host lets them inc.Share Screen – THIS OPTION SHOULD ALWAYS BE OFF. The only person who can sharetheir screen should be the HOST or the Co-Host.d.The STANDARD TEMPLATE USED by most hosts, that was setup for noon and 8:00pmmeengs automacally disables this. NEVER ENABLE THIS.

Example of Waing Room

1. Note above “Enable Waing Room” is checked

1. This is what the newly joined parcipant should see when the inially join1. In your parcipants list, aer the waing room has been enabled; you can do the following:a.Chat with themb.Admit themc.Remove them2. Once you admit them pay aenon to them and tell them to enable their camera right away orspeak their intenons.3.Obviously if the name seems suspicious, remove them

HOST TO REPORT / REMOVE A PARTICIPANT FROM A MEETING

1. In the Parcipants list (SOMETHING THE HOST SHOULD HAVE OPEN AT ALL TIMES), click on the“…” ellipsis next the parcipants name and note the 2 menu opons “Remove” and “Report”.a.Remove – will immediately kick out the unwanted person, and they will not be able torejoin the current meeng. They are gone.b.Report – Prior to Removing the parcipant, click on Report, and the user will bereported to ZOOM.